Edit the email body

Write and format the distribution email.

Tip: Some of these settings affect distribution emails in a language that reads from right to left, like Arabic or Hebrew. For more information, see Right-to-left (RTL) surveys.

Use these options on the email editor's toolbar.

Option	Description
Source	Switch back and forth between the normal and HTML views of the email. For more information about the HTML code you can use in emails, see Allowed HTML tags and attributes.
Preview Print	Preview your email in a new browser tab, or print a paper copy for review.
Cut Copy Paste Paste as Plain Text Paste from Word	Cut or copy selected text. Paste text as is, as plain text, or from Microsoft Word (so that it retains any special formatting).
Undo Redo	Undo your last change, or reverse the Undo action.
Find Replace	Search for text in your email, or search for and replace found text.
Select All	Select all of an email's content at once.
Bold Italic Underline	Apply bold, italicized, or underlined formatting to selected text.
Insert/Remove Numbered List Insert/Remove Bulleted List	Format your text using numbered or bulleted lists.
Decrease Indent Increase Indent	Change the size of the indent preceding a line of text.
Align Left Center Align Right Justify	Change the alignment of your text.
Align text from left to right Align text from right to left	Changes the alignment of a paragraph from left to right or from right to left.
Styles	Apply pre-set, specialized styling and formatting to selected text.
Paragraph Format	Apply heading or normal paragraph formatting.
Font Name	Choose a font type. The following fonts are available: Arial Georgia Hand of Sean Helvetica Montserrat Open Sans Raleway Roboto Times New Roman Verdana Note: If the community locale is set to an Asian language, the only available font options are Serif and Sans-Serif.
Font Size	Choose a font size.
Text Color Background Color	Choose text and highlight colors.
Maximize	Click this button to expand the email editor to the full width of the browser window. Click again to restore the email editor to its original size.
Show Blocks	Click this button to display dotted outlines around different blocks of text.
Link	Insert a link or turn selected text into a link. Click the Link button. In the Link dialog, leave Link Type set to URL. From the Protocol menu, select the link protocol. The default protocol is http://. In the URL field, type the link address (for example, yourWebsite.com/privacypolicy.html). Click OK.
Unlink	Remove a link. Place your cursor in a link, and click the Unlink button.
Anchor	Insert an anchor (<a id="anchorname" name="anchorname"></a>) where your cursor is; the anchor can then be used to create special links that point to exact places in the email.
Upload Image	Insert an image in the email. Click Upload Image. In the Upload Image dialog, click Browse. Browse for your image, select it, and click Open. Follow these image file guidelines: The maximum file size is 10 MB. Supported formats are GIF, JPG, JPEG, or PNG. For email header images, the recommended width is 600 pixels.
Table	Insert a table in the email. In the Table Properties dialog, you can specify basic and advanced properties, including: The number of rows and columns Table width and height Cell spacing (the amount of space between cells, in pixels) Cell padding (the amount of space that surrounds text inside of cells) Headers Border size (in pixels) Alignment Caption text Summary text Language direction (right to left, or left to right) CSS
Insert Special Character	Select and insert a special character from a character map.

• Allowed HTML tags and attributes
  You can use these HTML tags, attributes, and styles in distribution emails.

Parent topic: Editing and sending distribution emails

Related information

• Insert variables in your distribution email
• Set the default email template for an activity