Editing and sending distribution emails

The tasks in this section apply to all distribution email types.

• Email templates
  Save an email as a template for future invitations and reminders. You can set the template as the default invitation or edit an existing template before you distribute an activity.
• Edit the email body
  Write and format the distribution email.
• Insert variables in your distribution email
  Variables are useful for mail merges. They help you create and send emails more efficiently, and they prevent errors caused by manual entry.
• Insert the ActivityLink pipe as a URL with text
  To add the [%ActivityLink%] pipe as a link hidden behind some text, you can use Activity Link with Text from the Insert Variable menu or follow the steps below.
• Append member IDs or profile variables to the ActivityLink pipe
  In a distribution email, you can append profile variables to an activity link. Use this workflow to pass member information to a hidden question or to an external application or resource.
• Append answer values to the ActivityLink pipe
  Pass information into your activity by editing the activity link variable in the body of the invitation.
• Create or edit a member filter
  Invite members who meet certain criteria to complete an activity.
• The Total Eligible Recipients count
  The Total Eligible Recipients count applies the following system filters on top of the member filter conditions you specified.
• Upload recipients
  Distribute an activity to ad hoc participants.
• Manually invite recipients
  Enter a list of up to 20 comma-separated emails to distribute activities to ad-hoc recipients without needing to upload a CSV.
• Add one or more member groups to an invitation
  Using a single invitation, you can invite up to 50 member groups to participate in an activity by selecting existing member filters.
• Duplicate an invitation or a reminder
  Create a duplicate of an invitation or a reminder, and use it as the basis for a new distribution email.
• Send a test email
  See what your distribution email looks like before you send it.
• Send a distribution email now
  Send an invitation or reminder to recipients.
• View participation and message deliverability statistics
  Participation and message deliverability statistics are available for every email sent as part of an activity.
• Open rate tracking
  Open rate tracking is no longer available for emails and newsletters because of concerns about email deliverability and its reliability as a metric.
• Delete an unsent message
  You can delete unsent invitations and reminders from your activities.
• Recipient size limits and soft launches
  Use Set recipient size limit to perform a soft launch.