Invite participants to an instant video interview. You can set up
video discussions with up to 16 attendees, including moderators and observers.
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You must be an Admin, or a Power User,
Author, or Video Discussions User with the
Can schedule distributions permission to send
distributions.
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Create a video discussion. Set
Meeting Type to
Instant Interview.
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You must
schedule a video discussion before you
invite participants.
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Click the
App Drawer and select
Activities, and then select your scheduled
video discussion activity.
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On the activity toolbar, click the
Distribute tab.
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Select an invitation option:
- In the top
right, click
.
- On the left
menu, click
.
- On the left
menu, click
.
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In the
Create New Invitation dialog, enter a name for
the invitation and click
Create.
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In the
Message tab, update the email message with any
information specific to your video discussion, such as the length of the video
discussion and the date and time when it will take place.
If you selected
the
Message tab displays an invitation template
that you need to edit with your video discussion details.
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Click the
Select Interview tab, and select the video
discussion to invite participants to.
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Click the
Recipients tab, and add recipients in one of
the following ways:
Note: The meeting room can record up to 16 participants (for
example, 1 moderator and 15 interviewees). Please be mindful of this limit if
you invite more than 15 interviewees.
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If you selected an existing member filter, or created a new member
filter, you can select only a specific subset of members to send the invite to.
Note: The selected member filter cannot include more than 500 users.
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In the
Confirm Filters dialog box, click the
Select Participants tab.
You can use the
Select Participants tab if your initial
member filter yields fewer than 500 members, and you can select up to 50
members.
Note: The
Select Participants tab is only visible
if you are an admin or a user with the
Can access sensitive data permission
enabled.
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Click the checkbox next to the name of each member to include.
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Click
Save.
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Optional:
If you want to change the
Member Facing Activity Name, click the
Activity Details tab and enter the new name.
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If you want to schedule the invitations to be sent at a later
time, click the
Schedule tab.
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Under Send Date, select
Later.
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Click inside the
Date field, and then select the date from
the calendar.
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From the
Time menu, set the time at which the email
will be sent by doing either of the following:
- Type the time
according to the required format, and press Enter.
- Click inside the
Time field, and then select the time
from the menu.
The
Time setting is based on your computer's time
zone.
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Optional:
You can choose to send a test email to preview the invite:
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In the
Select Interview tab, verify that you have
selected an interview.
You must select an interview in order to successfully send a
test email.
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Click
Test Email.
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Enter the email, or a comma-separated list of emails, to send
the test to.
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Click
Send Test.
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Click
Review and Send.
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Review the information displayed and click
Schedule Send for scheduled emails or
Send Now for invites to be sent immediately.
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After you invite participants, you can:
