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Filter members

Lisa Wong
Updated

You can filter your members to identify and focus on the members you are interested in.

You can create a filter to:
  • Use on an ad hoc basis. For example, to identify members you want to remove from the community and then purge them.
  • Use as the basis for a new member group. Once you add the exact criteria to the filter to locate the members you are interested in, you can save the filter as a member group. The filter options are the same as when you create a new member group first on the Member Group page and then add the filter criteria.
  1. Click the App Drawer and select Members.
  2. Click Filters on the top right of the page.
  3. Optional: From the Member Status list, select one or more member statuses:
    • Active: Selected by default. The person is a member and can be invited to participate in activities.
    • NonMember: The person's email address is in the system, but they have not been recruited yet, or the person used a recruitment link to complete the survey but have not confirmed their membership.
    • Pending: The person received an email invitation to join the community, they clicked the recruitment link in the email without completing the recruitment survey, or they have completed the recruitment survey without confirming their membership.
    • Purged: The member was purged from the community.
    • Undeliverable: Emails to the person fail frequently or a spam complaint was made.
    • Unsubscribed: The person has requested removal from the community.

    For more information on member statuses, see the Member Status description in System variables.

  4. Optional: Filter members based on their profile variable values.
    Option Description
    1. Profile Variable Choose Profile Variable to filter members based on their profile variable values.
    2. Category

    Select a category to narrow down the options available in the Variable Name drop-down list.

    The Category list is only displayed if at least one category is created and has a profile variable assigned to it.

    Note: When you save the member group, the Category selection will revert to All. This is because Category is used for organizing profile variables and the value is not stored when you create the member group. This behavior does not affect member group counts.
    3. Variable Name

    Select the variable you want to use for the condition.

    For example, if you are using gender and age group profile variables, you will select Gender and Age group.

    4. Operator

    Set the operator for the condition. Options include:

    • Is: The member is included if their value matches the specified variable values.
    • Is not: The member is included if their value does not match the specified variable values.
    • Has a value: The member is included as long as they have some sort of value for the variable.
    • Has no value: The member is included if they have no value for the variable.

    For more information about different operators, see Condition operators.

    For Calculated Date profile variables, you can use the following operators with Member Groups:

    • Is (years): The member is included if their calculated date value matches the specified integer.
    • Greater than or equal to (years): The member is included if their calculated date value is greater than or equal to the specified integer.
    • Less than or equal to (years): The member is included if their calculated date value is less than or equal to the specified integer.
    5. Variable values

    Select one or more values for the condition.

  5. Optional: Filter members based on their activity participation status.
    Option Description
    1. Activity Participation Status

    Choose Activity Participation Status to filter members based on their current participation status in activities.

    Note: A member's participation data is respected by the filters in member groups and the participation rate calculator regardless of whether the activity is excluded from community statistics. For more information, see Exclude an activity from community statistics.
    2. Activity Name

    Select the activity you want to use for the condition. Any activity type can be used.

    Note: Multiple-response surveys are excluded from the list.
    3. Operator

    Set the operator for the condition. Options include:

    • Is: The member is included if their value matches one of the specified status values.
    • Is not: The member is included if their value does not match any of the specified status values.
    • Has any status: The member is included as long as they have some sort of status value.
    • Has no status: The member is included if they have no status value.
    4. Status Values

    Select the participation statuses to include in the condition statement. Options include:

    • Surveys, external surveys, and recruitment surveys
      • Reserved (for surveys and external surveys)
      • Invited, but Not Started
      • Incomplete
      • Completed
      • Disqualified
      • Overquota
      • Confirmed (recruitment surveys and video discussions only)
      • Cancelled (video discussions only)
    • Forums
      • Reserved
      • Invited, but not joined
      • Lurked
      • Voted Exclusively
      • Posted
  6. Optional: Filter members based on their responses to survey questions.
    Option Description
    1. Response

    Choose Response to filter members based on their responses to survey questions.

    2. Activity Name Select the survey that contains the question you want to use.
    Note: Multiple-response surveys are excluded from the list.
    3. Question Name Select the question for the condition.
    Note: These question types are not supported in member group filters:
    • Short Answer
    • Long Answer
    • Open End (Power Surveys)
    • Email
    • Zip/Postal Code
    • Phone Number
    • Highlighter
    • Image Upload
    4. Statement For Single Choice Grid and Multiple Choice Grid questions, select the statement.
    5. Operator

    Set the operator for the condition. Options for basic question types include:

    • Is: The member is included if their value matches the specified response values.
    • Is not: The member is included if their value does not match the specified response values.

    For more information about different operators, see Condition operators.

    6. Answer values Select the answer options to include in the condition.
  7. Optional: Filter members based on their past survey participation.
    Note: This filter type is based on survey participation only and does not include forums.
    Option Description
    1. Member Participation

    Choose Member Participation to filter members based on their past participation.

    Note: A member's participation data is respected by the filters in member groups and the participation rate calculator regardless of whether the activity is excluded from community statistics. For more information, see Exclude an activity from community statistics.
    2. Participation Event

    Select the participation event you want to filter on. Options include:

    • Reserved
    • Invited
    • Incomplete
    • Completed
    • Disqualified
    • Overquota
    • Confirmed (video discussions only)
    • Cancelled (video discussions only)
    3. Operator

    Select the operator for the condition. Options include:

    • Is within last: Members are included in the filter, if they achieved the participation status within the defined time frame.
    • Is not within last: Members are included in the filter, if they did not achieve the participation status within the defined time frame.
    4. Time Frame

    Type a number to define the time frame.

    5. Time Unit

    Select the unit of time. Options include:

    • Hours
    • Days
    • Weeks
    • Months
    • Years
  8. Optional: Filter members based on email address.
    Option Description
    1. Email

    Choose Email to filter members based on their email address.

    2. Operator

    Select the operator for the condition. Options include:

    • Has a value: The member is included as long as they have an email.
    • Has no value: The member is included if they have no email.
    • Is: The member is included if their email exactly matches the specified Email Value.
    • Is not: The member is included if their value does not exactly match the specified Email Value.
    • Contains: The member is included if the specified Email Value is found anywhere in their email.
    • Does not contain: The member is included if the specified Email Value is not found anywhere in their email.
    • Starts with: The member is included if their email begins with the specified Email Value.
    • Ends with: The member is included if their email ends with the specified Email Value.
    3. Email value

    Enter a full or partial email address to filter on.

  9. Filter members based on Community membership.
    Option Description
    1. Community

    Choose Community to filter members based on the community they belong to.

    2. Operator

    Select the operator for the condition. Options include:

    • Is: The member is included if their value matches any of the specified Community values.
    • Is not: The member is included if their value does not match any of the specified Community values.
    3. Community values

    Select the Community options to include in the condition.

  10. To view the number of members that match the filter criteria, click Refresh.
  11. Click Apply & Exit.
  12. To create a new member group that uses the filter you defined:
    1. Click Save As Member Group.
    2. In the New Member Group dialog, enter the Member Group Name and click Create.
      The new member group is added that you can view in the Member Groups page.
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