Set up video discussions in the Calendar page

Use the Calendar page to easily select the date and time to conduct your video discussions.

You must be an Admin, or a Power User, Author, or Video Discussions User with the Can schedule Video interviews and manage projects permission to complete this task.

1. Click the App Drawer and select Activities, and then select your video discussion activity.
   
2. In the Set Up tab, click the Set Up button.
   The Video Discussions Overview page is displayed.
3. Click the Calendar tab.
4. Select the date and time to schedule the video discussion for.
   1. Optional: Use the forward and back arrows in the top left of the Select Dates & Times panel to select the desired week.
   2. Optional: Use the Interview Duration drop-down list to select the desired duration for the video discussion.
   3. Optional: Use the Timezone drop-down list to change the timezone for the calendar.
   4. Click the plus sign where the desired the date and time intersect to schedule the video discussion.
      
   The Interview Details dialog appears.

Note: These settings are not applicable to Alida customers:

• Consent Forms
• Recruiter(s)
• Respondent(s) and Respondent Hub

5. In the Name field, type an internal name for the video discussion.
   The interview name will be used throughout Surveys and in any calendar invites for the video discussion downloaded by participants. If you do not provide a name the auto-generated ID for the video discussion will be used. This may make it more difficult for you to select the correct video discussion session when you invite participants, and calendar invites will not include an interview name.
6. In Date & Time, enter or select the date and time when the video discussion will occur, and set the Timezone.
7. Set the Duration using the plus and minus buttons.
   The buttons change the duration in 15-minute increments. The minimum duration is 30 minutes, while the maximum duration is 6 hours.
8. Set the interview Type.
   Select the style of video discussion and number of participants, ranging from an in-depth interview with 1 participant to a focus group with 8 participants.
9. In the Market, select the country where the majority of participants are located.
10. In Respondents Speak, select the language the majority of participants speak.
    Note: The user interface language for Video Discussions, displayed to participants, does not change based on the Respondents Speak setting. The user interface language depends on the user's web browser language setting.
11. In Translator, select a translation option.
    • Simultaneous Translation: The translator is not part of the video discussion
    • Consecutive Translation: The translator is part of the video discussion and translates between the moderator and the participant.
    • No Translation Needed: No translator will be present. This is the default setting.
    If you selected Simultaneous Translation or Consecutive Translation, specify the language you are translating to and type the translator's email address.
12. In Recording, choose an option for video recording.
    • Automatically Start Recording: Recording starts as soon as the first participant enters the meeting room.
    • Manually Start Recording: The moderator must press the recording button at the start. This is the default setting.
    • This interview cannot be recorded
13. In Video Stream, choose an option for participants' backgrounds.
    • Participants can choose background: Participants can set their own background. Choices include a blurred effect, a white or grey background, or no effect.
    • Require Background Blur (all streams): Participants using supported Chromium-based browsers will have a blurred background. Otherwise, the background will be unblurred.
14. In Discussion Guide, select an existing discussion guide to apply to the discussion.
    If you haven't created one already, you can always return and add this later.
15. In the Moderator(s) area, click Add to add moderators.
    Tip: Add yourself as a moderator with a single click. Under Quick-Add Yourself as Moderator, click the plus button beside your email address.
16. In the Observer(s) area, click Add to add your observers.
    Type the comma- or semicolon-separated list of email addresses, and then click Add Observer(s).
17. Click Save.

After you schedule a video discussion, you need to invite participants to attend the session.

Related information

• Invite participants to an instant video discussion
• Invite participants to a scheduled video discussion