Add a video discussions invite to your calendar

Add a reminder for your video discussion by downloading an iCal (.ics) file and importing it into your calendar.

You must be an Admin or Video Discussions User, or a Power User or Author with the Can view the Video Discussion projects and moderate interviews permission to complete this task.

1. Click the App Drawer and select Activities, and then select your video discussion activity.
   
2. On the activity toolbar, click the Track Participants tab.
3. Select the video discussion to add to your calendar from the Select Interview drop-down list.
4. Click Add to Calendar.
   An iCal (.ics) file is generated with the details of your Video Discussion session and your web browser will start to download it automatically.

   Note: The calendar entry typically includes a meaningful name for the video discussion, but defaults to a unique identifier if the moderator did not specify a name. You can replace the identifier in your calendar entry title with your own title that clearly identifies the purpose of the meeting.
5. If prompted, select the folder to save the iCal file to on your computer.
   In most browsers, the file will be automatically saved to a default location, such as your Downloads folder.
6. The process for adding the appointment to your calendar depends on your email client:
   • For Apple Calendar:
     • Select File > Import.
     • Select thecalendar.ics file you downloaded.
     • Click Import.
   • For Google Calendar:
     • Select Settings > Settings
     • Select Import & Export in the left-hand menu.
     • Click Select file from your computer and choose the calendar.ics file.
     • Select the calendar to add the appointment to.
     • Click Import.
     • Click OK in the confirmation dialog box.

   • For Microsoft Outlook, double-click the downloaded calendar.ics file and select Copy to My Calendar in the Appointment dialog box.

   For other email clients, consult the product's documentation for the required steps to import an iCal file (ics).

The appointment is added to your calendar at the specified date and time. Moderators must navigate to the Track Participants page in Video Discussions to join the interview prior to the start time. Observers can join the video discussion by clicking on the observer link in the invite.